How do I add notification styles to Gmail?

Notification styles in Gmail allow you to customize how, when, and where you receive new mail alerts on your desktop, mobile device, or tablet. With notification styles, you can configure different notification settings for specific senders, labels, or priority inbox categories. This gives you more control over your inbox so you only get distracted by the emails that matter most. Some key reasons to use notification styles include:

Get notified for important emails but silence others
Set custom sounds for VIP senders

Distinguish notifications from different categories
Manage notifications across multiple devices

This guide will walk through how to view your current notification settings in Gmail and set up notification styles to suit your preferences.

Viewing Current Notification Settings

To view your current desktop notification settings in Gmail, open Gmail and click on Settings in the top right. Then click “See all settings” and scroll down to the “Desktop notifications” section. Here you can view and customize notifications for new mail, chat messages, and other activity.

On mobile, open the Gmail app and tap the Menu icon in the top left. Then tap Settings and select your account name. Under Notifications you can view your current notification settings for your inbox, chats, and other options.

You can also view your email notification settings by opening the Settings app on your Android or iOS device, selecting Accounts or Accounts & Passwords, choosing your Google account, and viewing the notifications options.

Additionally, when composing an email in Gmail you can view whether notifications are enabled for that recipient by clicking the down arrow next to their name and viewing the notification options.

Adding New Notification Styles

Gmail allows you to customize notification styles to control how and when you receive email alerts. Here are the steps to add new notification styles in Gmail:

Open Gmail on your desktop or mobile app and click on the Settings icon (shaped like a gear) in the top right corner.

Select “See all settings.”
Go to the “Notifications” section.
Under “Email notifications,” click “Manage notifications.”

Here you can add new notification styles like “Nitro,” “Default,” or “Quiet.” Click the plus icon to create a new notification style.
Give your new notification style a name like “Urgent Emails.”
Customize the notification sound, vibration, and popup settings for that style.

Click “Save” at the bottom to add your new notification style.

Now when composing or receiving emails, you can choose that notification style to control how that specific email alerts you. The custom styles allow granular control over Gmail notifications.

Setting Notifications Per Sender

Gmail allows you to customize notifications for individual senders or domains. This allows you to get notified when receiving emails from specific people while muting notifications from others.

To set notifications per sender on desktop:

Open Gmail and click on the Settings icon (shaped like a gear) in the top right.
Select “See all settings.”

Go to the “Notifications” tab.
Under “Inbox notifications,” click “Notifications per sender.”
Add the email addresses or domains you want to get notifications for.

Select the notification settings you want for those senders.
Click “Save changes” at the bottom.

To set notifications per sender on mobile:

Open the Gmail app and tap the hamburger menu icon in the top left.
Go to “Settings.”
Tap on the account you want to change.

Select “Notifications.”
Tap “Notifications per sender.”
Add the email addresses or domains to get notifications for.

Choose the notification settings.
Tap “Back” to save the changes.

You can set different notification settings like sounds, vibrations, or desktop notifications for each sender. This allows you to customize which senders you want to be alerted about immediately.

Sources:

Get notifications for new email – Google Workspace Admin Help

How to Only Get Notifications for Certain Emails

Setting Notifications Per Label

You can set unique notification settings for specific labels in Gmail. This allows you to customize notifications for your important emails.

To set notifications per label on Android:

Open the Gmail app.

Tap the hamburger menu icon in the top left.
Go to Settings.
Tap your account name.

Scroll down and tap Label notifications.
Select the label you want to customize notifications for.
Choose your desired notification settings like ringtone, vibrate, priority inbox, etc.

On iPhone/iOS:

Open the Gmail app.
Tap the hamburger menu icon in the top left.

Go to Settings.
Tap your account name.
Tap Label notifications.

Select the label and customize notifications.

This allows you to set specific alerts for important labels like tasks, promotions, finance, etc. You can set unique sounds, enable/disable vibration, mark as priority, and more. This gives you granular control over notifications.

Source: https://support.google.com/mail/answer/1075549?hl=en&co=GENIE.Platform%3DAndroid

Customizing Notification Sounds

You can customize the notification sounds and ringtones for incoming Gmail messages on both desktop and mobile. This allows you to set different sounds for different types of notifications or senders.

On desktop, open the Gmail settings and go to the Notifications tab. Click on Advanced near the bottom and you’ll see options to upload custom sounds for Mail notifications. You can set different sounds for incoming mail from specific senders or labels (source).

On Android, open the Gmail app and tap on the menu icon in the top left. Go to Settings > Manage Notifications. Tap on Mail and then Advanced to customize sounds for different senders or priority levels (source).

On iOS, open the Gmail app and go to Settings > Notifications > Mail. You can set different sounds for VIP notifications vs other incoming mail. Go to Sounds to select custom ringtones.

Testing notification sounds and adjusting volumes may be needed to get the settings just right. Custom sounds need to be short clips in common audio formats. Unique notification sounds for key contacts or labels can help you quickly identify important incoming messages.

Managing Desktop Notifications

You can enable, disable, or customize desktop notifications for new Gmail messages to fit your preferences. Here’s how:

To enable desktop notifications:

Open Gmail and click the Settings icon (shaped like a gear) in the top right.
Click “See all settings.”

Go to the “General” tab.
Under “Desktop Notifications,” click “New mail notifications on.”

Once enabled, you’ll get a desktop notification when new mail arrives in your inbox [1].

To customize notifications, click “Customize notifications” to pick different sounds and configure advanced settings.

To disable notifications, simply choose “New mail notifications off.”

If notifications aren’t working properly, check your browser settings to make sure Gmail has permission to send notifications. You may also need to enable notifications globally in your operating system.

Managing Mobile Notifications

You can easily manage notifications in the Gmail mobile app for both Android and iOS devices. Here’s how:

On Android, open the Gmail app and tap the hamburger menu icon in the top left. Go to Settings and select your account name. Tap Notifications to manage your notification settings. Here you can toggle different types of notifications on or off, such as disabling notifications for certain senders or labels. You can also set notification sounds and manage vibrate options.

On iOS, open the Gmail app and tap the hamburger menu icon in the top left. Go to Settings and select your account name. Tap Notifications to manage your notification settings. Like on Android, you can toggle notifications on or off for different categories of emails. iOS also allows you to set notifications to be delivered quietly or prominently.

If you are having issues with notifications not coming through properly on your mobile device, check that notifications are enabled for Gmail in your device settings. You may also need to force quit and relaunch the Gmail app to refresh the notification settings.

For more detailed instructions, see Google’s guide for managing notifications on Android and Google’s guide for iOS.

Notification Troubleshooting

If you are missing notifications from Gmail, there are a few things you can try to troubleshoot the issue:

First, make sure notifications are enabled for your account. Open the Gmail app, go to Settings > Select your account > Notifications and check that notifications are turned on. You can also customize notifications at the app level in your device’s main Settings app.

Check that notifications are enabled specifically for the senders and labels you want to receive them from. Go to Gmail Settings > Select your account > Notifications > Manage notifications and customize as needed.

If notifications were working before but then stopped, try toggling the notifications off and then on again in Gmail Settings. This refreshes the notification channels.

Make sure Gmail has permissions to send notifications. Go to Settings > Apps & Notifications > Gmail and check that notifications are allowed.

Check Do Not Disturb settings are not blocking notifications during certain times. Go to Settings > Apps & Notifications > Do Not Disturb to adjust.

If you’ve checked all of the above and notifications are still not coming through, try uninstalling and reinstalling the Gmail app. You may also need to restart your device.

As a last resort, reach out to Google support or your device manufacturer for further troubleshooting help if you cannot resolve missed Gmail notifications.

Summary

To recap, there are a few key steps for customizing Gmail notifications and styles:

View your current notification settings in the Gmail app by going to Settings > Notifications.

Add new notification styles for things like SVIP senders or certain labels by going to Settings > Notifications > Notifications and selecting “New notification.”
Set notifications preferences per sender by tapping the menu next to a sender’s name and choosing “Notifications.”
Set notifications per label by going to Gmail on the web, clicking the Settings gear, selecting “Labels,” and editing notification preferences per label.

Customize notification sounds in Settings > Notifications > Sound.
Manage desktop notifications in Settings > Desktop Notifications.
Manage mobile notifications in the Gmail app under Settings > Notifications.

Troubleshoot issues with notifications not coming through by checking settings, app permissions, Do Not Disturb settings, and Gmail Help resources.

By customizing Gmail notification styles and options, you can ensure you never miss an important email again.